Chapter III
ELECTIONS
3.01
Elections shall be conducted by the Chief Election Officer to be appointed by the
Senate. He shall purpose the names of members of the Election Council for ratification
by the Senate.
3.02
Annual Gymkhana Election shall normally be held around 20 of January every year. However
under exceptional situations, annual elections can be postponed for a maximum period of one
month.
3.03
The President and the General Secretaries of Games, Cultural, Films and Science and Technology
respectively shall be elected from the general body on the basis of one single transferable
preferential voting system i.e. if there are n candidates, votes shall be required to give n-1 preferences.
Counting shall be done in successive round. In the first round first preference votes only
shall be counted and the candidate with the least first preference votes shall be declared
unsuccessful. In the next round, second preference votes of the unsuccessful candidates
shall be added to the first preference count of continuing candidates and again the candidates
with the lowest tally shall be declared unsuccessful. This procedure shall be repeated until all
about one candidate, who shall be declared successful, secures 50 percent of the total valid
votes cast.
3.04
a. Senators who shall continue till the senate hands over charge, shall be elected from the
students of:
1. Each UG Year other than the final year.
2. M.Tech Students other than those in the final semester.
3. Ph.D students
4. 2-Year M.Sc Students
b. Senators who shall officiate till July only, shall be elected from the students of
5. Final Year of UG.
6. Final Semester of M.Tech.
The number of senators in each group shall be at the rate of one senator over 80 students
approximated to the nearest non-zero integer.
3.05
Mid-term Elections shall be held in the month of August for Senators from the
1. First Year UG
2. First Semester of M.Tech
The ratio of Senators to each group will remain as in Article 3.04.
3.06
Senators shall be elected on the basis of a preferential voting system. Each voter shall have
three preferences to be cast in favor of different candidates, the preference vote carrying
5 points the second preference carrying 3 points and the third preference vote 1 point.
3.07
Senators for each class will be declared elected in the following way. The names of
Senators will be listed according to first preference points. If the candidates got more
than 275 first preference points, the requisite number of candidates in order points
obtained will be elected. If otherwise, those getting above 275 points will be
elected and the rest will listed again according to first and second preference
points and candidates getting above 400 points will be considered for election
in order of points obtained. If the requisite number of candidates are still not
elected the rest of the senators will be elected on the basis of combined first,
second and third preference points.
3.08
The Convener and the Parliamentarian of the Senate will be elected from among
the non-executive members of the Senate through an interactive process,
where in, in successive round of voting the candidate with least number of
votes, shall be eliminated ,until
a. either a candidate gets more than 50 percent votes of those present and
is declared elected: or
b. all, but one candidate who shall be declared elected, gets eliminated.
3.09
a. For the post of President, General Secretary Games, General Secretary
Cultural, General Secretary Films, the candidates should have a
guaranteed stay in the Institute (going by the registration record) from the
date of election to February 15 of the following year.
For the post of General Secretary Science and Technology the
candidate should have a guaranteed stay in the Institute (going by the
registration record) from the date of election to March 15 of the following year.
